When providing any form of written documentation about performance failures to an employee it is highly recommended that the letter of reprimand is accompanied by the acknowledgment of the receipt and understanding of the document this receipt is signed by the employee and is also placed in the employees personnel file. Sample written warning letter for tardiness dear mr peter j johnson this is a first written warning being issued to you for violating our company policy on tardiness as outlined in our company employee handbookyou were provided a copy of our company employee handbook at your orientation on june 1 2009. Consider this memo as a warning that your attendance and or tardiness needs to be improved upon excessive absences or tardiness may result in disciplinary action up to and including suspension and termination i have read and understand this warning employee signature date discussed. There are a couple ways that disciplinary action takes place either verbal or written most companies have a procedure in place and usually start with a verbal warning and then escalate to a written form this written reprimand served the employee with official notice that their job performance is not up to company standards. Write up employees with our free employee disciplinary report it will automatically convert incident report form submissions into professional pdfs that call for disciplinary action to get started customize the template to your liking then share your form with supervisors